• On February 14, 2020 ·

Job Description – FULL CHARGE BOOKKEEPER/OFFICE ASSISTANT

 

OBJECTIVE

  • To manage day to day Payroll, A/P, A/R, Finance, HR and Office Admin requirements

 

POSITION REQUIREMENTS

  • Construction Bookkeeping: 5 years (Preferred)
  • QuickBooks: 5 years (Required)
  • Full Charge Bookkeeper: 5 years (Preferred)
  • Strong communication, job coordination and organizational skills.
  • Knowledge of general and advanced office procedures.
  • Current knowledge and continuing education in HR policy and procedure.
  • Proficient with QuickBooks and detailed accounting procedures.
  • Knowledge of BuilderTrend or other Construction related management APPS preferred.
  • Computer literacy and efficiency with Microsoft Office and Outlook.
  • Competency with office equipment: computer, fax, copier.
  • Business ethics
  • Interpersonal skills
  • Self-motivation
  • Organizational skills
  • Communication skills
  • Detail oriented
  • Confidentiality
  • Problem solving
  • Positive attitude
  • Team awareness
  • Ability to multi-task and manage responsibilities.
  • Excellent Interpersonal skills.
  • Ability to work well with all staff, clients and vendors.
  • Bachelor’s Degree/Education in business or office management preferred.

 

POSITION RESPONSIBILITIES

Administrative/Office

  • Provides administrative assistance to the President and other officers as required.
  • Oversees inventory of office supplies, responsible for requisition of office supplies.
  • Manage Vendors to ensure all office equipment functions at high capacity.
  • Manage vendors to ensures general office cleanliness.
  • Organizes and composes office correspondence, financial and other reports.
  • Maintains list of all vendors and subcontractors, and all jobs and customers – past and current.
  • Works with accountant in maintaining financial records and preparing monthly and annual reports and budgets.
  • Monitor the general liability, auto, worker’s compensation and health insurance policies.
  • Handle insurance audits, get proposals for policy renewals, and maintain all insurance needs.

 

 

Accounting/Bookkeeping

  • Performs accounts payable accounting functions, including bi-weekly payroll.
  • Receives and processes vendor invoices & internal check requests. Verifies information on invoices.
  • Supervise and/or Coordinate inputting of all trade’s invoices, receipts and timecards in Builder Trend for field management.
  • Supervises coding invoices with accounting account numbers, determines dates for

invoices to be paid, inputs all invoices into QB.

  • On bi-weekly basis, reviews invoices scheduled for payment and special check requests with President; prints approved checks and prepares for signature.
  • Attaches duplicate copy of checks to original invoices & files in permanent records.
  • Prints, verifies & maintains accounts payable reports, open/aging reports, and

disbursement reports.

  • Collects weekly timecards, records employee hours, posting to appropriate jobs and

labor codes.

  • Files bi-weekly payroll tax payments and quarterly/yearly reports.
  • Prepare, file and work with Accountant on annual review, 1099’s, W-2’s.
  • Prepares payroll checks and routes to President for signature; prepares payroll reports.
  • Performs accounts receivable functions including billing, processing of invoices and record keeping.
  • Generates customer billing based on contracts and agreed upon pay schedules.
  • Codes customer bills with account number by job/material/labor classification. Delivers all invoices to customers before contracted agreed upon due date.
  • Prints monthly statements and sends to customers. Prints, verifies & maintains

accounts receivable invoice records, open and aging reports.

  • Receives checks and prepares deposits. Inputs all payments into QB and reports on outstanding receivable accordingly.
  • Makes Deposits accordingly.
  • Complete WIP and Month End with President and Operations Director.
  • Assist President in review of monthly P&L, Balance Sheet, Annual budget, 1yr and 3yr goals.
  • Transfers funds within saving and checking accounts as advised by owner.

 

Human Resources

  • Ensure compliance with state and federal regulations.
  • Develop and update policies and procedures with President .
  • Conduct new employee orientation with necessary department head.
  • Assist President in furthering the Company Vision, Mission, and Core Values.
  • Employee advocacy.
  • Participating and documenting Employee Reviews.
  • Assist President in activities and planning for employee retention, compensation and benefits.
  • Benefits Administration and enrollment.
  • Employing conflict resolution methods and assisting in resolving workplace issues.
  • Maintaining and updating employee files as required by law and Bakker Policy.

 

 

Job Type:  Flexible Schedule 30-40 hrs per week.  Monday – Friday

Benefits:

  • Health Insurance
  • 401K

Salary: $65,000-75,000